We make a comprehensive inventory of the contents, fixtures and fittings of your property, including photographs to supplement the report. The document is agreed by both the landlord and tenant and includes a full description of the condition of walls, ceilings, floors, carpets, paintwork, light fittings, woodwork, windows, radiators as well as all contents and their condition. When agreed and signed, this forms part of the legally binding agreement between owner/agent and the tenant.
- No furniture recorded whatsoever
- Kitchen appliances recorded where applicable
- Basic living furnishings recorded, including beds, sofas, wardrobes etc
- Fixtures and contents recorded, including crockery, cutlery etc
In creating these reports, our experienced inventory clerks use the inventory and compare it against the actual situation at the beginning and the end of a tenancy to ensure total clarity in terms of the state of the property and its contents.
The Check-In report notes any variation between the inventory and the content or condition of the property and contents. Our inventory clerk also reports on the condition of the property (also known as the "schedule of condition"), the cleanliness, and takes meter readings and ensures the check-in report is agreed and signed by the landlord and tenant or their representatives.
The Check-Out Report is completed at the end of a tenancy when the condition and contents of the property are noted together with any differences to the Check-In Report. We then compile a Check-Out Report listing the changes.
Immediately after the tenant vacates the property, it is important to check the inventory so that there can be no subsequent disagreements about any damage which may have occurred.
Mid Term Inspections
Integral Inventories are able to provide Mid-Term Inspections where required. This is typically required when a landlord in unable to visit the property and would like a report of the condition and cleanliness of a property. It will usually take place mid way through, or at periodic intervals throughout a tenancy, and can be accompanied by the tenant.
Energy Performance Certificates
All our principles are fully trained Domestic Energy Assessors (DEA’s), educated with the relevant City & Guilds Diploma in Domestic Energy Assessment, enabling them to carry out comprehensive and concise EPC’s (Energy Performance Certificates).
They are fully audited through the STROMA DEA certification scheme approved by higher government bodies, to ensure appropriate standards and scheme operating rules are adhered to.
The DEA’s are trained and licensed to collect data about an existing domestic property, such as its dimensions, construction and services, in order to generate an EPC using the Reduced Data Standard Assessment Procedure (RdSAP).
Our training guideline now also includes details of the major changes that occurred to the content and format of the domestic EPC in April 2012, and how the redesigned EPC effectively supports the Green Deal framework.
Legionella Risk Assessments
Are you a landlord that has void properties, perhaps during the summer? Perhaps you are a letting agent that has responsibilities for the maintenance of properties?
Recent changes to industry guidance have put the emphasis on landlords to ensure that a suitable and sufficient risk assessment is in place on all rented properties with regards to Legionella bacteria.
Hot and cold water systems within properties, particularly when vacant, have the potential to house millions of bacteria that can cause ill health in humans, and inadequate control of these systems can contribute to landlords and letting agents being liable to potential civil claims if not managed correctly.
According to the HSE ACoP L8 The Control of Legionella in Water Systems, the risk assessment should be reviewed every 2 years and if there is reason to suspect that it is no longer valid, for example:
- Where there have been changes to the water system or its use
- Where there have been changes to the use of the property
- Where new information about risk or control measures have become available
- Where monitoring indicates that control measures are no longer effective
Our IOSH (Institution of Occupational Safety & Health) accredited principles can help to provide you with the fundamentals of both the requirements of completing a suitable risk assessment and creating a list of suitable control measures for a domestic property. We can also help to clear up any grey areas over what landlords and letting agents obligations and responsibilities are with respect to Legionella control, focussing on the risks posed by Legionella within domestic water systems and how to successfully identify, risk assess and control them.